--- title: 18 (Yikes!) Documents for your Construction Quality Plan Submittal description: Want a shot at government construction contracts? You need a good quality control plan. Here are the documents you’ll need in your qc plan submittal. image: https://www.firsttimequality.com/hs-fs/file-15369558-gif/images/diveinpaper.gif --- [![logo-light@2x](https://www.firsttimequality.com/hs-fs/hubfs/logo-light@2x.png?width=149&height=58&name=logo-light@2x.png)](https://www.firsttimequality.com/) Call 443.292.9514 # Construction Quality Assurance/Quality Control Blog ## [18 (Yikes!) Documents for your Construction Quality Plan Submittal ](https://www.firsttimequality.com/Blog/bid/30835/18-Yikes-Documents-for-your-Construction-Quality-Plan-Submittal) Posted by [Ed Caldeira](https://www.firsttimequality.com/blog/author/ed-caldeira) ![Construction contract submittal documents](https://www.firsttimequality.com/hs-fs/file-15369558-gif/images/diveinpaper.gif?width=281&height=219&name=diveinpaper.gif)If you want a shot at winning a government construction contract, you'll want to dive in and tackle the mound of documents you'll need for your comprehensive quality control plan. [Government quality control plans](https://www.firsttimequality.com/government-quality-control-plans/) require a substantial collection of documents, records, and forms. Their purpose is to communicate what you do to assure consistent quality results on every job. A good quality control plan will show your clients that your company can fit into their quality systems. **What documents do you need?** Most government agencies with comprehensive QA/QC requirements want specific submittals during each phase of construction. The phases include: - Bid Qualification Phase - Pre-Construction Phase - Construction Phase Here is a list of most of the documents or submittals you'll need for each phase of construction.   **Bid Qualification Phase Submittal Documents** - qualify your company to manage and deliver quality work - [Quality Manual](https://www.firsttimequality.com/construction-quality-manuals/) - explains your company’s quality methods and policies - [Standard Operating Procedures](https://www.firsttimequality.com/construction-quality-control-plan-submittal-details/) - (SOPs) detail the work steps you use to carry out your quality methods and policies **Pre-Construction Phase Submittal Documents** -part of your [project quality plan](https://www.firsttimequality.com/project-quality-plan-templates/)-- detail how you will manage and deliver quality on this project. - Organization Chart – identifies the management team responsible for ensuring project quality - Quality Personnel’s Qualifications form – lists the qualifications of your quality management team - Quality Personnel’s Appointment letter– gives your quality management team authority for ensuring project quality - Quality Training Plan – establishes your training plan for quality-related activities - Regulatory codes and standards form -  lists the regulatory codes and standards you comply with - Industry standards form – outlines the industry standards you comply with - Inspection and Test Plan form– describes the inspections and tests you conduct - Selection of key suppliers and subcontractors form – explains you supplier and subcontractor selection process - Material and equipment specification form – records specifications for the material and equipment you use - Communications plan form - records a summary of monthly project status reports **Construction Phase Submittal Documents** - provide a record of how you carried out your project quality plan - Inspection and Test Records – records the results from your planned inspections and tests - Nonconformance Reporting – documents any work or materials found during inspections and tests that don’t meet (conform to) your standards - Daily Construction Reporting – summarizes what happened on the job site that day - Training Records – lists training sessions that were conducted for preventive as well as improvement purposes - Quality System Audits – defines the preventive actions you take because of your monthly project quality system audits and your annual company-wide quality system audit.   - Document Control Records – explains the controls you use to keep your quality system records up-to-date, accurate, and safe The way you show your client that you have a good QA/QC program with good systems in place is by showing them your system documentation. In other words, you need to show them a good quality control plan. Get started with developing your quality control plan by documenting the quality processes you do now.  Follow that up with a plan to improve upon your existing quality systems, and you'll be ready for that government construction contract. And, don't forget... always document your quality processes. [![Free Project Quality Plan Form](https://www.firsttimequality.com/hs-fs/file-15482503-gif/images/projectqualityplans_submittalforms.gif)](https://www.firsttimequality.com/free-construction-project-quality-plan-submittal-form-template/)     [Get Two Free Project Quality Plan Submittal Forms. ](https://www.firsttimequality.com/free-construction-project-quality-plan-submittal-form-template/)   ***About the Author*** - Ed Caldeira is founder of First Time Quality, LLC, specializing in submittal-ready construction QA/QC plan templates and custom quality plans as well as construction quality inspection and punchlist software. 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